Tips to write resignation letter

Have you decided to quit the current job? If your answer is yes, make sure that it is utmost necessary for you to draw a line between the present job and new job. How do you do that? The obvious answer would be Resignation: A formal farewell letter.

Submission of resignation letter makes your transition ease during your stint in the office. The intimation letter, helps you and employer to maintain a positive relationship even after leaving the company. It is better to resign in person, followed by submitting the formal letter.

Tips to write resignation letter


If you are writing the resignation letter for the first time you may come across several hiccups as what to write? How to write and what all should be included in the letter?

Here we have some basic tips, that help you to overcome the problems which crop up while putting in them in words.


  • Resignation letter should be simple, brief and precise. Eg: Mention the post you hold (designation) during the service, why are you taking leave from the service and on what day your resignation should be effective.
  • It should be professional and polite. Eg: Be straight forward and graceful
  • Must to include factual information like: reason and the date of leaving and when it should be effective from. Eg; mention you are moving abroad, relocating or focus on parenting
  • Write your the notice period. Eg: 15 days, one month or two months. This clearly says that the next number of days you work for the company. (Your appointment letters specifies the number of days/months you need to work)
  • Thank you to employer for providing you the opportunity to learn and grow at the workplace. Eg: A note of thanks shows your social conduct, courtesy and respect towards employer
  • Have a note if any undue work to be completed before you leave the company.


  • Do not write a lengthy introduction
  • Do not elaborate on the reason of leaving.Eg: In many cases sharing the details about why you are resigning is not necessary.If you are writing make it a point to note valid reason. Do not write anything negative about anything you came across during your stint at the workplace. (Do not make it platform to vent your feeling against co-workers, superviser or company)
  • Do not give wrong details in your letter. Eg: your phone no, postal address, e-mail id.

Thus, the above protocol makes your writing easy, simple and appropriate.

This sample resignation letter includes all the above details.


Your Name

Your Address

Your City, State, Zip Code

Your Phone Number

Your Email






City, State, Zip Code

Dear Mr./Ms

I would like to inform you that I am resigning from my position as Account Executive (add your designation) for the Info Agency, effective August 1.

Thank you for the opportunities for professional and personal development that you have provided me during the last five years. I have enjoyed working for the agency and appreciate the support provided me during my tenure with the company.

If I can be of any help during this transition, please let me know.


Your Signature (A hard copy of the letter)

For Quick Alerts
For Daily Alerts

Select a Field of Study
Select a Course
Select UPSC Exam
Select IBPS Exam
Select Entrance Exam

Thousands of Careerindia readers receive our evening newsletter.
Have you subscribed?

Get Instant News Updates
Notification Settings X
Time Settings
Clear Notification X
Do you want to clear all the notifications from your inbox?
Settings X
We use cookies to ensure that we give you the best experience on our website. This includes cookies from third party social media websites and ad networks. Such third party cookies may track your use on Careerindia sites for better rendering. Our partners use cookies to ensure we show you advertising that is relevant to you. If you continue without changing your settings, we'll assume that you are happy to receive all cookies on Careerindia website. However, you can change your cookie settings at any time. Learn more