Free Online Course on Data Processing and Organization by IGNOU

By George

The library is a room filled with knowledge in every corner. A true bibliophile would be found in every library of every institution. Books are man's best friends. We get to know and learn a lot from books. While we do so, we forget how perfectly stacked are these books, across the rows and columns of a library.


The books that are so easily to be picked do not just fly and get back to there place, after you are done with your reading. (It would if it was in the world of Harry Potter)

8 Things that the World of Harry Potter taught the Student Community8 Things that the World of Harry Potter taught the Student Community

The library and its organization requires tremendous amount of hard work and organization to keep the room of requirement ready for its users, mostly students, to use. For people to find what book they want, from which ever genre and by whatevr author, they should be arranged in a certain way.

Online Course on Data Processing and Organization

This arrangement and organization of books and other documents in a library is called Document processing. It also involves converting handwritten texts into electronic and digital format using various technology.

Where to study Data Processing and Organization?

Study Webs of Active - Learning for Young Aspiring Minds (SWAYAM) is the programe initiated by the Ministry of Human Resource Department of the Government of India that aims to provide free online education to the students of India. Premier institutions of the country are providing courses on the portal. These institutions include:

The Document processing and Organization course is created by Indira Gandhi National Open University.

Who should take Data Processing and Organization?

An individual whose interest lies in the functioning of a library and how the institution works. If you have a keen interest in organization, and if you like being surrounded by books, this coourse is definitely for you to make your dreams into a career.

When will the course start and end?

According to the details provided on the official website of SWAYAM, the course will start on August 17, 2017 and end by January 16, 2018.

Some more details about the course Data Processing and Organization:

  • The course will be conducted in English Language
  • The course is a Certificate Course
  • The total length of the course is 120 hours and a weekly commitment of 5 hours is required from the student.

What will you be learning?

The course will help you understand the various important details related to document processing and organizing.
The course is divided into three parts namely:

Classification - This helps the student to understand the basic idea by providing a foundation. The requirement and purpose of the classification will also be taught to the learner.

It also deals with teaching the assigning of class numbers to documents and texts. The system of DDC is widely used in classification. The course will help the student to understand the structure of the scheme and its application in detail.

Cataloging- here the learner will understand what the process of cataloging is, why it is required and how it can be applied in a library.

There are different forms of cataloging that are used. AACR-2R, one of the most utilized cataloguing code will be explained in detail, including its structure and the process of cataloging of different documents.

Filing and Shelving - The process after cataloguing is filing and shelvingof the documents. The course will focus on the rule for filing and maintaince of the books will be discussed under shelving

How to Apply for Data Processing and Organization?

  • Visit the official website of SWAYAM -
  • You will have to register as a new user
  • If you are a registered user then you can click on login
  • Go to the link that reads 'Certificate Courses'
  • Look for the icon and link that reads 'Document Processing and Organization'
  • Once you go through the details click for 'Enroll Now'
  • You will be automatically enrolled.
  • Further details will be provided on the screen.

Also Read: IGNOU Opens Admissions for Transgenders for Free

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